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Information pursuant to articles 13 and 14 of EU Regulation 2016/679 for the protection of personal data (GDPR)
Pursuant to Articles 13 and 14 of EU Regulation 2016/679 (hereinafter "GDPR"), LUISA VIA ROMA S.p.A. (hereinafter "LUISAVIAROMA" or the "Data Controller") - with registered office in Via Benedetto Varchi, 61, 50132 Firenze, Italia -, in the capacity of Data Controller of personal data, represented by its pro tempore managing director, informs that your personal data will be processed by LUISAVIAROMA itself through manual processing or electronic or automated, computerized or telematic tools, with principles strictly related to the purposes listed below and so as to guarantee security and confidentiality of said data.
Identity and contact details of the Data Controller and the Data Protection Officer
The Data Controller is LUISA VIA ROMA S.p.A., represented by its pro tempore managing director, with registered office in Via Benedetto Varchi, 61, 50132 Firenze, Italia.
The Data Controller has appointed a Data Protection Officer whom you can contact in order to exercise your rights or to obtain information regarding same data and information contained in this document, by writing to LUISA VIA ROMA S.p.A., Via Benedetto Varchi , 61, 50132 Firenze, Italia or by sending an email to email@example.com.
Categories of data obtained from subjects other than the data subject
In order to pursue purposes indicated in the paragraph “Purpose and lawfulness of the processing”, LUISAVIAROMA processes all categories of personal data either through direct conferment by the data subject (Article 13) or by recruiting companies (Article 14).
Sources of personal data
Personal data is collected through direct provision by the data subject (Article 13) or by recruiting companies (Article 14).
Purpose and lawfulness of the processing
Your personal data are processed by the Data Controller pursuant to Article 6 GDPR. Specific processing purposes and their legal bases are as follows:
Legal basis of the processing (and purpose)
Nature of provision and consequences of refusal
The provision of data is mandatory for the fulfillment of pre-contractual obligations. Any refusal to provide mandatory data will therefore result in the objective impossibility to pursue the processing purposes referred to in the section “Purpose and lawfulness of processing” and “Legal basis of processing (and purpose)”.
In the event that particular data are present in the curriculum pursuant to Article 9 GDPR, the Data Controller will refrain from using such data unless they concern any health data that reveal belonging to protected categories that will be taken into consideration only in the case of searches for specific personnel. In any case, only strictly relevant information will be processed and limited to what is necessary for the possible establishment of the employment relationship. It is recalled that particular data are identified as those which reveal racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, as well as genetic data, biometric data intended to uniquely identify a natural person, data relating to the health or sexual life or sexual orientation of the person.
Categories of personal data recipients
The personal data provided may be processed by the following categories of subjects as Data Processors specifically appointed by the Data Controller, pursuant to Article 28 GDPR:
• Support providers (such as for the management / conservation of paper material).
• Support providers for the supply / maintenance of IT systems.
• Cloud application providers for personnel selection management.
You have the possibility to request from LUISAVIAROMA the list of the data processors involved in these purposes through the communication methods found in the section "Identity and contact details of Data Controller and Data Protection Officers".
The data will also be processed by persons specifically authorized for processing by the Data Controller, pursuant to the GDPR, such as employees of LUISAVIAROMA or administered by the same, interns and collaborators, following specific instructions given by the Data Controller.
Personal data processed by LUISAVIAROMA shall not be subject to dissemination.
Extra EU transfers
To pursue above processing purposes your personal data may be transferred to above recipients within Italy and abroad, even outside the European Union (EU) as some sub-managers pursuant to Article 28 GDPR of the company that provides cloud applications for the management of personnel selection campaigns are based outside the European Union.
For these sub-processors, the Data Processor has used the new standard clauses relating to data protection adopted by the European Commission (Standard Contractual Clauses) which provide adequate guarantees pursuant to Article 46 GDPR and provide for additional measures to be taken to ensure compliance of the transfer of personal data to third countries. Furthermore, the Data Processor has carried out an impact assessment (Transfer Impact Assessment) for these transfers, which has been acquired by the Data Controller. These guarantees and the process of evaluating these guarantees on data transfer, ensure compliance with the data protection requirements and the rights of data subjects adequate for processing within the Union, including the availability of enforceable rights of data subjects and of effective remedies, including effective administrative or judicial redress and the request for compensation, in the Union or in a third country. To obtain a copy of your data, to get information about the adequate guarantees and to know the place where the data you provided have been made available, you can contact the Data Controller, at the following email address: firstname.lastname@example.org.
Personal data retention period
Personal data processed by LUISAVIAROMA will be kept for the period of time needed for the management of research and personnel selection.
Once these terms have expired, your personal data will be anonymized or deleted, unless needed to be preserved for different purposes provided for by express provision of law.
Below, the details of the duration of the data retention period for the purposes described above, or the criteria used to determine this period (particular data are indicated in italics):
Purpose: Personnel selection aimed at stipulating an employment contract
Purpose: Backup management.
Automated decision-making process
For the pursuit of above processing purposes, no decision is made exclusively based on automated processing that produces legal effects concerning you or which affects you in a similarly significant way.
Rights of the data subject
Pursuant to GDPR, data subjects are granted the following rights which you may exercise vis-à-vis LUISAVIAROMA:
Above rights may be exercised by contacting the Data Protection Officer (DPO), by means of a request via registered mail to the following address: Via Benedetto Varchi, 61, 50132 Firenze, Italia or by e-mail to: email@example.com
You may also via above-mentioned contact details report to the DPO any circumstances or events from which a data breach (i.e. any security breach capable of accidentally or unlawfully causing destruction, loss, alteration, unauthorized disclosure or access to data) may arise in order to allow immediate assessment and where necessary appropriate actions aimed at countering such an event.
Please note that you are entitled to lodge a complaint with the Italian Data Protection Authority or with another Supervisory Authority pursuant to Article 13, par. 2, letter d) GDPR.
Changes to this Policy
This information may be subject to changes. It is therefore advisable to regularly check it for updates.
Information updated on 10 October 2022.
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